Compliance & Accounting Specialist
D Square Construction, LLC, a Service-Disabled Veteran Owned Small Business specializing in Federal Construction. In business since 2008, our services center on quality and safety, accurate scheduling, value engineering and cost control.
Position Summary
The Compliance & Accounting Specialist is responsible for ensuring labor, contract, and payment compliance on construction projects—particularly those governed by federal and state regulations such as Davis Bacon wage and certified payroll requirements. This role serves as a key liaison between Operations and Accounting while making sure compliance is in order to support the project through accurate documentation, subcontractor oversight, and job-based accounts payable processing.
The position plays a critical role in mitigating risk by verifying contractor and subcontractor compliance, auditing payroll and payment documentation, and supporting reporting requirements.
Labor & Regulatory Compliance:
- Monitor compliance with applicable labor regulations, including Davis-Bacon wage requirements.
- Collect, review, and audit weekly Certified Payroll Reports (CPRs), Statements of Compliance, and fringe benefit documentation.
- Verify correct wage determinations and job classifications are being used.
- Educate contractors, subcontractors, and internal staff on compliance requirements and changes that have been made.
- Maintain organized compliance records to support audits and reporting.
- Identify compliance risks and coordinate corrective actions with management team.
Subcontractor & Contract Administration:
- Serve as primary contact for subcontractor compliance documentation.
- Track insurance, licenses, bonds, and renewal expirations.
- Review subcontract agreements and documentation prior to payment.
- Coordinate with Operations and Project Managers to resolve issues.
- Assist with preconstruction compliance setup when required.
- Cross train to be a backup for contract admin support during award season.
Job-Based Accounts Payable:
- Process job-specific accounts payable for subcontractors and vendors.
- Match invoices to contracts/commitments, cost codes, and check compliance requirements are cleared.
- Verify payment eligibility based on compliance status.
- Coordinate with Project Managers/Accounting on accurate job cost allocation.
- Resolve invoice discrepancies and compliance holds.
Reporting & Audit Support:
- Prepare internal compliance and tracking reports.
- Support internal and external audits.
- Maintain documentation for funding agency or regulatory review.
- Assist with audit inquiries and document requests.
Qualifications:
Required:
- Experience in construction accounting, labor compliance, certified payroll auditing, or contract administration.
- Strong attention to detail and organizational skills.
- Knowledge of job cost accounting and accounts payable processes.
- Proficiency in Microsoft Office, particularly Excel, Teams, and Outlook.
Preferred:
- Experience with prevailing wage or government-funded construction projects.
- Experience with government payment websites such as OB10, Tungsten, and Wide Area Work Flow.
- Familiarity with construction accounting systems; Procore, Sage 300, GC Pay.
Skills & Competencies:
- Strong analytical and problem-solving skills.
- Clear written and verbal communication.
- Ability to work independently and collaboratively.
- Professional judgment with confidential information.
Compensation and Benefits Package:
- The compensation package is based on experience and is between $20.00 to $27.00 per hour.
- We offer Health Insurance (up to $550.00 Employer Contribution), Life Insurance (Company Paid), Dental and Vision options, and FSA Plan.
- We offer a 401k plan along with having an Employee Stock Option Plan.
- We offer 10 paid PTO days for the first year and 7 days of Paid Family Leave per year.
Equal Employment Opportunity (EEO) Statement:
We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable federal, state, or local laws.